Person working comfortably at an ergonomic workstation

Desks

how to set up an ergonomic workstation

By Dr. Emily Carter

Published: 24 Feb 2025

My Back Story: A Desk Job Disaster

Let's be honest, I'm a bit of a workaholic. I love my job, but my dedication nearly landed me in physical therapy. For years, I hunched over my computer, ignoring the nagging aches and pains. My workspace? A disaster. Seriously, I'm surprised I didn't spontaneously combust from poor posture and lukewarm coffee.

That's when I decided to take control. I started researching ergonomic workstations, and what I discovered changed my life—and my back! This post is my attempt to share the knowledge I gained to help you avoid the same fate. I'm not a doctor (although, my name might suggest otherwise!), but I am a testament to the importance of a well-setup workspace.

person working at a messy desk with bad posture

person working at a messy desk with bad posture | Image: Supplied

Chair Check: Your Throne of Productivity

Your chair is the cornerstone of your ergonomic setup. Don't skimp here! A supportive chair is an investment in your health.

  • Lumbar Support: Look for chairs with adjustable lumbar support; you need that lower back hug.
  • Adjustability: Height, armrests, and tilt should all be adjustable. You want comfort and support, not a medieval torture device.
  • Material: Breathable fabric is best to avoid overheating and sweatiness—trust me, I've been there.
  • Consider an ergonomic chair: Brands like Herman Miller, Steelcase, and Autonomous offer high-quality options, but they can be pricy. Shop around and find what fits your budget. Even a more affordable chair can work if it provides good support. I'm using a more affordable chair from Amazon, and it's been amazing so far.
person sitting comfortably in an ergonomic chair

person sitting comfortably in an ergonomic chair | Image: Supplied

Desk Dilemma: Height Matters!

Desk height is crucial. Aim for a height where your elbows are at a 90-degree angle when typing. Too high, and you'll hunch; too low, and you'll slouch. You might need a sit-stand desk; it's worth considering, but not required for a good setup. I personally love having the option to stand and stretch my legs sometimes.

  • Sit-Stand Desks: Offer the flexibility to switch between sitting and standing throughout the day. This is amazing, especially when you spend a lot of time on the computer. I personally swear by my sit-stand desk.
  • Traditional Desks: Make sure it's the right height for you, and it may even be cheaper.
  • Monitor Placement: Your monitor should be an arm's length away and slightly below eye level. This prevents neck strain and headaches. I initially had my monitor too high, and after I changed it, I felt an immediate difference.
person using a sit-stand desk

person using a sit-stand desk | Image: Supplied

Keyboard & Mouse: The Power Couple

The keyboard and mouse are essential tools, and their placement can impact your posture.

  • Keyboard Position: Your keyboard should be directly in front of you, allowing your wrists to rest in a neutral position. Avoid awkward wrist angles.
  • Mouse Positioning: Keep the mouse close to your keyboard to minimize reaching and strain.
  • Vertical Mouse: Consider a vertical mouse to reduce wrist strain. They look a bit odd, I'll admit, but my wrists thank me every day.
  • Ergonomic Keyboard: Look into ergonomic keyboards; they're designed to promote natural wrist positions. I still use a traditional keyboard, but I might switch to an ergonomic one later.
ergonomic keyboard and mouse setup

ergonomic keyboard and mouse setup | Image: Supplied

Lighting and Environment: The Unsung Heroes

Lighting and environment play a surprising role in your comfort.

  • Lighting: Ensure adequate task lighting. A well-lit workspace prevents eye strain. Avoid glare from windows or bright lights.
  • Temperature: A comfortable temperature prevents discomfort and distraction.
  • Organization: A tidy workspace reduces stress and promotes focus. Believe me, clutter can be more stressful than you think; it is important to find ways to organize your desk and work area effectively.
  • Breaks: Regular breaks are essential to prevent stiffness and fatigue. I try to stand up and walk around every 30 minutes. Get up and move!
well-lit and organized workspace

well-lit and organized workspace | Image: Supplied

The Long Game: Ongoing Adjustments

Setting up an ergonomic workstation isn't a one-time thing. It's an ongoing process of adjustment and refinement. Listen to your body, make changes as needed, and don't be afraid to experiment. What works for one person may not work for another. What's important is finding what works best for you! It's a journey, not a race. I've adjusted my setup several times since I first set it up. It's always a work in progress!

person stretching at their desk

person stretching at their desk | Image: Supplied

'The greatest revolution of our time is the shift from a materialist to an experience-based culture.' - Dr. Emily Carter

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